Project Administrator

Coral Triangle Center Foundation

Project Administrator

The Project Administrator is responsible for managing all financial and accounting functions for the project ensuring that USAID financial policies are properly implemented and all transactions are properly processed, recorded and reported on time. The Project Administrator is required to maintain the accuracy of these transaction records to ensure USAID compliance.

The Project Administrator is to regularly assist the Finance & Admin Manager to review the financial system and operations, including grants administration and management in accordance with USAID policies and procedures.

This position reports to Finance & Admin Manager.


  • University Degree in Accounting from reputable University.
  • At least 5 (five) years of working experience in accounting, taxation and finance, having tax brevet A and B are preferred;
  • Previous working experience with USAID or other international aid agencies is a plus.
  • Good communications and interpersonal skills.
  • Trustworthy, attention to detail with high degree of accuracy and organized in work.
  • Willing to travel to project sites.
  • Ability to meet set target and to work independently.
  • Good level ability to communicate in English, both spoken and in writing.
  • Proficiency on accounting/financial software and reporting; Proficient in MS-Office applications (Word, Excel, Outlook and PowerPoint).

Duties & Responsible:

Finance Management (70%)

  • Ensure that all types of expenses are properly authorized and documented.
  • Execute petty cash and other project transactions and initiate improvements, when necessary.
  • Prepare, record and maintain all disbursement vouchers.
  • Perform routine accounting and finance transactions.
  • Manage the filing of financial and accounting records and regularly review the organization of these records.
  • Prepare and submit a weekly and monthly report to the Finance & Admin Manager, summarizing the activities completed during the week/month and anticipated activities for the coming week/month.
  • Assist the Finance & Admin Manager in preparing the final financial report.
  • Maintain regular communication with CTC office in Bali on accounting and financial related matters and provide necessary information required.
  • Issues advances for traveling project staff, sub-recipients; reconciles advances against submitted travel reports and invoices.
  • Propose wire transfers to pay project expenses, prepares bank vouchers for financial transactions and routes them for approval signatures.
  • Responds to inquiries from Bali staff regarding monthly expense reports
  • Compiles and verify monthly field office financial reports and address any financial discrepancies. Ensure the accuracy and quality of all expense report supporting documentation.
  • Reviews and ensures adherence to USAID administrative/financial compliance procedures for all expenditures.
  • Reviews budget activity request proposed by technical team, provide cost estimates for project budgeting as required.
  • Within the scope of works, performs other duties as required.

Grants Management (30%)

  • Conducts financial monitoring, including collection of financial information and supporting documentations; voucher verification; determination of budget compliance and reasonableness of charges.

The position is based at CTC office in Bali and no relocation allowance will be provided. It requires some evening and weekend work to achieve program goals and ability to work effectively under pressure and meet deadlines; travel for site might be required at short notice and possibly to remote and distant locations.

Please send your CV and application letter to : [email protected] (Closing date for application: 30 June 2016)

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